6 Ways Your Fire Inspections Can Be Easier

Fire inspectors and technicians play a vital role in ensuring safety. When they conduct fire inspections, their duty is to guarantee that all settings and areas are safe and prepared for a sudden fire emergency. This underscores the seriousness of inspections and the high expectations of fire inspectors.

Fire inspections are meant to be a regular task, with different levels of inspections according to the time gaps between which they were done. A frequent schedule of inspections for inspectors and their technicians can be a toiling task, also taking into account the awareness they must have during each of these inspections.

This article will explore how fire inspection software can make recurrent inspections more convenient for inspectors, ensuring better effectiveness and efficiency in testing fire protection systems. It’s all about making the work of fire inspection businesses more user-friendly and less stressful.

Checklists and Forms

One of the most critical resources that fire inspectors use during their inspection processes is their checklists and inspection forms.
Inspection checklists help inspectors document the deficiencies they find during testing and track what needs to be repaired or replaced.
Fire inspection software can provide entirely digital checklists and forms. No paperwork is needed, just an electronic device that runs the software.
These forms can be customized according to the job requirements and the client’s needs. This saves inspectors a lot of time and effort and lets them focus on the more essential parts of the inspection.
The forms can be regularly updated with the latest fire and life safety rules and regulations to ensure compliance with governmental organizations like the NFPA.
Digitally taking information down on the software can allow instant communication of inspection updates and requirements to the back office, reducing communication time and instantly moving on to estimates and work orders for the inspection.

Reporting and Analytics

When an inspection has been done, and the technicians have the data they need to make a final document, a deficiency report must be created.
Fire inspection software provides the instant feature of generating real-time reports right after an inspection has been completed.
This eliminates the need to send a final deficiency report document to the back office by instantly sharing the resources they need right after the inspection.
A recurring problem that fire inspection software solves is reducing the frequency of errors in the inspection forms and communicating these errors. When the documents are processed, and reports are generated, much information can change with the actual paperwork.
Clients can access instantly generated inspection reports. As soon as the testing ends, they will know where the inspection is heading, improving customer communication and trust.
This also provides a vessel for fire inspectors to take care of a significant problem instantly found on an inspection without delaying their time. They can immediately return to their main office and communicate what must be done, improving the protection of clients and citizens against dangerous fire hazards.

Documentation

The need for physical documentation becomes nonexistent with fire inspection software and its storage capabilities.
Every checklist, form, report, and document related to an inspection procedure can now be processed digitally and referred to through any electronic device that runs the fire inspection software.
Extra expenditure on file cabinets and organizing files within the office is completely eliminated. The time dedicated to finding necessary documents for later needs and storing these documents is cut down to mere seconds.
The necessary data from inspection forms and checklists are automatically populated into sections of deficiency reports, work orders, and estimates, cutting short the work that inspectors have to do for final pricing estimates for the inspections. It saves a lot of time and energy in the inspection process, giving technicians more time to conduct more inspections thoroughly.
When a particular document needs to be accessed for an inspection or any official process like compliance checking, the software makes it easy to access the file you need in seconds just by searching it. It auto-arranges every document in different locations and has infinite cloud storage for documentation.

Inspection Support For Mobile Devices

Fire inspection software goes beyond the ordinary by eliminating the need for pen and paper during inspections. It can be used on handheld devices like tablets for easy use and access.
Inspectors and technicians need all the support they can get to handle their equipment more easily on inspection sites. Recording their findings on their personal devices can make the process much simpler and more efficient for them.
Technicians need to be able to move freely and have a good sense of mobility during inspections, which is not hindered by inspection software through mobile devices.
During recurring inspections or work orders, fire inspectors can access the data they need almost immediately. This will give them the information they require at the inspection site and guidance on what to do next.

Central Data Location

Fire inspection software allows inspectors, technicians, and back office workers to access the information they need from one place.
There is no need to go through your entire filing system to find the information you need. Everyone within the organization has access to all the info and can otherwise get access to the info through requests to higher authorities.
With all your data in one location, analyzing the information from every inspection becomes more straightforward. From this analysis, fire inspection software can provide insights into the subsequent actions that can be taken, giving you free advice on your next course of action.
It also can provide more information on the usage of the software rather than inspections, giving you info about the processes and patterns of your team and what can be improved centrally to make the overall inspection methodologies more efficient and productive.

Scheduling and Dispatching

All fire inspection businesses have a part of their process where they need to schedule inspections and dispatch technicians to the inspection sites.
Fire inspection software provides a specialized feature of scheduling inspections automatically according to inspection requests, saving much manual time and effort.
The software does this scheduling based on many pre-known factors, such as the current availability of technicians or inspectors, technicians closest to the inspection location, fastest routes to reach the area, level of technical expertise needed for the job, the equipment that might be necessary based on the inspection request, and level of urgency.
The software can provide a flexible scheduling dashboard that helps you schedule appointments, change them if necessary, give your technicians specific information they need, and even schedule recurring inspections.

Fire inspection software simply provides too many beneficial features for fire business owners not to consider purchasing it. Its multiple features make the lives of on-field technicians and inspectors much more manageable, and it can be a wise investment for business owners who want to take their inspection businesses to the next level.

Suppose you still aren’t convinced that fire inspection software is the route to better growth for your business. In that case, it is worth noting that most companies have not only started their search but have also started fully integrating this software into their workflows and are exponentially benefitting from doing so. Don’t get left behind; try inspection software to see what you might miss out on.

For more information on improving your business, check out this article about flat rate pricing and how it can help service-oriented organizations better manage their pricing and customers. For more marketing blogs, take a look at our complete collection here.

Marketing can be challenging to grasp when you’ve already got a business to worry about. But without the proper marketing, your business can lose a lot of opportunities and not get noticed in places that you need to. SmartServ can help you with this. Book a 10-minute meeting with us, and we’ll show you what SmartServ can do for you and your company.