Is Fire Inspection Software Worth The Investment?

Fire inspection software can be a helpful tool for fire inspectors and fire technicians during inspections. Many companies follow the belief that they can run their business operations without inspection software, and some of them may be right, but it can be hard to ignore the benefits they could use to grow their business.

This article will examine the significant problems you might run into without inspection software and whether it is worth investing in for the growth and well-being of a fire protection company.

Inspection Deadlines

1. When growing your business, it’s normal to start getting more business than you can handle. This is a good sign of growth and leads to hiring more employees to outsource your work to more people and focus on internal company operations.

2. You would have enough people to work on your operations at one point, but there are still too many total inspections to track. This can lead to missing deadlines for certain inspections and rejecting inspection requests because scheduling is a mess.

3. Missing inspections can result in revenue loss for your company and significantly impact the customer’s priority for an inspection. Inspections must be done regularly, as stated by official governmental organizations such as the NFPA (National Fire Protection Association).

4. Missing these deadlines can lead to implications and extra fines for customers, who may inadvertently blame the business for not sticking to its promises. It causes negativity around your company and decreases your customer retention rate.

Fire inspection software can help here with better scheduling techniques, regular notifications for reminders about the inspections, scheduling according to technician expertise and the level of inspections that must be performed, dispatching technicians closest to the location, and having backups ready for the job based on the importance of the inspection.

Growing Your Business

With more inspections coming in and all of your technicians having tighter schedules, you’ve succeeded at operational growth and ensuring your customers are getting what they’re paying for.
Although the growth of your operations is one part of your business, it is essential to be included and conscious of the internal improvement of company strategies and expansion.
Hiring more technicians, expanding your workforce, expanding office locations and areas of service, marketing and advertising your uniqueness, tracking your performance, and using that evidence to invest more into the business are all the responsibilities of expanding your establishment.

With representative dashboards, tracking of every estimate and invoicing process, suggestions on improvement for operations, revenue flow for every process, and instant report generation, fire inspection software can present a perfect solution to tracking and heightening your venture to new heights.

Real-time insights and data analytics in graphs and dashboards can help you quickly understand your business’s current state and what can be improved, providing immediate feedback to take action.

Every Process In Your Business

When running a fire protection business, you learn several processes are embedded within the inspection process. These can all be taken as separate, complex steps before conclusive inspection completion.
The requirements and perception of what inspections should do for customers also change over time, and it is essential to keep track of this to present better and more personalized solutions to the customer.
When each system function is essential, every process requires different efficiency requirements. Businesses turn to different specialized products for each process and manually combine them in the background.
It becomes problematic when you keep changing your software for every task, such as scheduling, invoicing, estimate generation, deficiency reports, and more inspection processes.

When you use fire inspection software, you get every feature you need in one solution. You no longer need to maintain a manual communication workflow for each part of your system; just use one with everything you need for inspections.

Paperwork and Documentation

When running a fire protection business, paperwork is a significant part of all operations, and documentation is a principal aspect of legally operating the company under the laws and regulations presented by the American government.
So much revenue is spent on having a suitable format for paperwork, whether it’s checklists or inspection forms, for work orders.
Expenditure also ensures that all paperwork is documented and stored correctly for future reference. Government officials can use this critical information to verify inspection data and the legality of the inspections.

The days when you needed actual paperwork and filing cabinets for your fire inspections are over. With inspection software, every checklist or form you need is available digitally on any electronic device your technician would use during inspections.

These files are stored online in a secure cloud storage server, allowing technicians or anyone from the business to access them instantly whenever needed. This cuts a large amount of expenditure toward storage, quickens the pace of inspections due to digitally available checklists, and provides the opportunity for more inspections due to faster completion rates of inspection processes on the field.

Software That Can Make Your Business Grow Exponentially

Fire inspection software is not just a tool; it’s an investment in the future of your fire protection company. While some may believe they can operate without it, the growth potential it offers is significant and should be a source of optimism for your business.

Whether you believe fire protection software can help you or not, companies today are all jumping at the opportunity to invest in the best fire protection software and reap the benefits of growing their business. Without taking a chance and seeing the actual benefits for yourself, fire businesses could get left behind if they’re not careful.

For more information on improving your business, check out this article about flat rate pricing and how it can help service-oriented organizations better manage their pricing and customers. For more marketing blogs, take a look at our complete collection here.

Marketing can be challenging to grasp when you’ve already got a business to worry about. But without the proper marketing, your business can lose a lot of opportunities and not get noticed in places that you need to. SmartServ can help you with this. Book a 10-minute meeting with us, and we’ll show you what SmartServ can do for you and your company.